Program Information Administrator Jobs 2026 at British Columbia Institute of Technology Burnaby Canada
British Columbia Institute of Technology is hiring two full-time Program Information Administrators for their Registrar’s Office in Burnaby, Canada. The annual salary ranges from $73,974 to $79,977, complemented by an impressive benefits package including extended health, dental coverage, a defined benefit pension plan, and complimentary fitness centre membership.
This role suits education administration professionals who enjoy working with data systems, coordinating institutional information, and leading small teams. If you have supervisory experience and a background in academic or administrative environments, BCIT offers stable public sector employment with genuine work-life balance benefits.
Job Overview
BCIT’s Registrar’s Office manages all program and course information across the institution’s enterprise systems, print publications, and online platforms. The Program Information Administrator ensures this information remains accurate, consistent, and properly standardized according to institute policies throughout the academic year.
Your work directly affects how programs and courses appear to students, faculty, and external stakeholders. When new programs launch or existing ones change, you coordinate implementation across multiple administrative systems ensuring nothing falls through the gaps. You’ll also advise the Director on issues potentially affecting institutional policy or reputation.
Beyond data management, this position supervises the Course File Office and its staff, making it a genuine leadership role rather than purely technical administration work. Balancing strategic advisory responsibilities with day-to-day operational oversight gives this position more variety than typical administrative positions.
Available Positions
Program Information Administrator
Two regular full-time positions are available within the Registrar’s Office. Each administrator handles program information implementation across enterprise systems, investigates and resolves course file issues, and maintains communication with stakeholders including Deans, Associate Deans, Program Heads, and Chief Instructors.
You’ll recommend strategies for program and course changes, develop communications notifying departments of approved curriculum updates, and collaborate with Information Technology Services ensuring website information remains accurate and current.
The Course File Office supervision component involves approving staff vacation requests, managing performance appraisals, monitoring operating budgets, and developing updated procedures manuals. You’ll also participate in transfer credit agreement coordination between BCIT and other colleges and universities, interfacing with BCCAT on related matters.
Analyzing business processes to improve data quality and reduce operating costs reflects the continuous improvement expectations embedded in this role. System upgrade recommendations based on evolving institutional needs require you to stay current with technology developments affecting academic administration.
Eligibility Criteria
BCIT seeks candidates combining formal education with substantial practical experience in administrative environments.
Educational Requirements
A Bachelor’s degree in a related field is required. Alternatively, completion of a four-year full-time community college program such as Business Administration qualifies equally. Equivalent combinations of relevant specialized training programs totaling up to four years duration may also satisfy this requirement, giving flexibility for candidates with non-traditional educational paths.
Professional Experience
The experience requirement combines two years of general experience with up to eight years of practical current experience in this or related roles, either inside or outside the Institute. Supervisory experience is mandatory, not preferred, meaning you must have previously managed or led staff to qualify for consideration.
Practical experience in academic administration, data management, enterprise systems coordination, or similar environments provides the strongest foundation. Understanding how educational institutions manage program information, enrollment data, and curriculum changes gives candidates immediate relevance to BCIT’s operational context.
Age Requirements
No age restrictions apply. BCIT evaluates candidates based on qualifications, experience, and demonstrated capabilities.
How to Apply
BCIT manages recruitment through their official careers portal.
Visit the official posting at BCIT careers portal posting 10143 where complete position details and the online application interface are accessible.
Review the full job description carefully, noting the dual responsibilities covering program information administration and Course File Office supervision to confirm your experience aligns with both components.
Prepare your resume emphasizing supervisory experience, data management responsibilities, enterprise system usage, and any academic institution background. Highlight specific examples of coordinating complex information across multiple stakeholders or departments.
Include educational credentials clearly, specifying your degree or equivalent qualification along with relevant professional development or specialized training completed.
Complete the BCIT online application form accurately, uploading your resume and any supporting documentation requested through the careers portal.
Submit your application and monitor your email for communications from BCIT’s Human Resources team regarding interview scheduling or additional requirements.
Important Instructions
Public sector educational institutions value demonstrated competency with administrative systems, policy adherence, and stakeholder communication. Your application should reflect familiarity with enterprise data systems, policy development processes, and cross-departmental coordination rather than focusing solely on technical skills.
The supervisory requirement is non-negotiable, so clearly document your team management experience including team sizes, responsibilities supervised, and performance management activities you’ve handled.
If you have experience with records management practices, FOIPOP compliance, or academic enrollment systems, mention these specifically since they align directly with Course File Office responsibilities.
Benefits Worth Noting
Beyond the $73,974 to $79,977 annual salary, BCIT provides minimum fifteen days vacation prorated per year, competitive employer-paid extended health and dental coverage, a Health Care Spending Account of up to $325 for eligible employees, and a defined benefit pension plan with employer contributions.
Flexible hybrid work arrangements, professional development funding, free access to most BCIT Flexible Learning courses, and complimentary Fitness Centre and Gymnasium membership add substantial value beyond base compensation.
Deadline
The posting does not specify an application deadline, suggesting BCIT reviews candidates on a rolling basis until both positions are filled. Applying promptly improves your chances for earlier consideration given two vacancies are available simultaneously.
Additional Career Resources
While exploring administrative management opportunities, consider browsing customer service manager jobs 2026 for additional management career options across different sectors.
Common Questions
Can candidates without university degrees apply if they have equivalent experience?
Yes, BCIT’s qualification requirements specifically include equivalent combinations of relevant specialized training programs up to four years duration as acceptable alternatives to a traditional Bachelor’s degree. This flexibility acknowledges that practical expertise gained through structured professional training can equal formal academic credentials. However, you must clearly demonstrate how your educational background meets the four-year equivalency standard in your application, providing detailed descriptions of programs completed, certifications earned, and professional training undertaken.
What does supervising the Course File Office actually involve day to day?
The Course File Office handles the administrative processing of course and program data within BCIT’s enterprise systems. As supervisor, your daily involvement includes assigning tasks to staff, monitoring workload distribution, resolving data discrepancies, approving leave requests, and conducting performance appraisals. You’ll also develop and update procedures manuals keeping staff aligned with current policies and troubleshoot non-standard issues escalated from team members. Budget monitoring ensures the office operates within allocated resources while maintaining the data quality standards supporting enrollment planning across the institution.
Is this position suitable for someone coming from outside the education sector?
Yes, the posting explicitly states experience inside or outside the Institute qualifies, welcoming candidates from non-educational backgrounds. Strong candidates from government agencies, healthcare administration, financial institutions, or other complex organizations managing large data systems and policy-driven processes can transfer these skills effectively. The key requirements are supervisory experience, familiarity with enterprise information systems, policy administration background, and ability to coordinate complex information across multiple stakeholder groups, all of which exist across various industry sectors beyond academic institutions.
Final Thoughts
BCIT’s Program Information Administrator positions in Burnaby offer stable, rewarding careers within a respected public educational institution. The annual compensation between $73,974 and $79,977, combined with exceptional benefits including pension contributions, hybrid work flexibility, and professional development support, creates genuinely competitive employment packages.
If you hold a relevant Bachelor’s degree or equivalent qualification, bring substantial administrative experience including mandatory supervisory responsibilities, and want to contribute to educational program data integrity at a leading Canadian institute, submit your application through BCIT’s careers portal highlighting your leadership achievements and enterprise system management experience.
