Executive Team Assistant Jobs 2026 at Matrix42 Frankfurt Germany
Matrix42 is hiring an Executive Team Assistant in Frankfurt, Hesse with annual compensation between €52,000 and €71,000. This multifaceted position combines receptionist, office manager, management assistant, and executive support responsibilities ensuring smooth workplace operations while providing high-level leadership support.
The role suits highly organized professionals with multiple years in office management or executive assistant roles who possess fluent German and English capabilities. If you hold a Bachelor’s degree in Business Administration, Communications, or related fields, demonstrate strong multitasking abilities, and want meaningful administrative work with exceptional benefits including workations and 30 vacation days, Matrix42 offers attractive employment in Germany’s financial capital.
Job Overview
Matrix42 requires a proactive Executive Team Assistant taking ownership of diverse administrative functions from front-desk operations to executive travel coordination. The position balances strategic executive support with operational office management, event planning, and facility coordination ensuring the Frankfurt office runs efficiently.
Your responsibilities span supporting executives with scheduling and meeting preparation, coordinating domestic and international travel, planning company events, greeting visitors, managing office upkeep, and overseeing catering and facility services. This variety keeps work engaging beyond single-function administrative roles.
Matrix42’s benefits stand out including workation opportunities taking your job to inspiring locations, up to 6 extra development days annually, one paid Social Day for volunteering, bike leasing, customizable perks, and a dog-friendly office environment demonstrating genuine commitment to work-life integration.
Available Positions
Executive Team Assistant
The assistant provides administrative and executive support including scheduling, travel arrangements, meeting preparation, and follow-up tasks. Preparing reports, presentations, and correspondence with accuracy and discretion supports leadership effectiveness while coordinating cross-departmental initiatives and handling confidential information maintains professional integrity.
Travel organization involves coordinating domestic and international arrangements ensuring cost efficiency while preparing detailed itineraries and managing last-minute changes. Event planning responsibilities include organizing company meetings, team celebrations, and coordinating venues, catering, schedules, and materials.
Reception and office management involves greeting visitors professionally, managing correspondence and communications, maintaining organized office environments, and overseeing supplies and vendor coordination. Catering and facility management includes daily catering needs, coordinating with service providers, and monitoring cleaning, security, and facility operations.
Eligibility Criteria
Educational Background
Bachelor’s degree in Business Administration, Communications, or related fields is preferred, though similar educational backgrounds may qualify demonstrating relevant academic foundations.
Experience and Language Requirements
Multiple years in office management, administrative support, or executive assistant roles demonstrates your progression through administrative careers. Fluent German and English (written and spoken) is mandatory given Frankfurt’s international business environment. Additional languages like Finnish, Romanian, French, or Spanish are beneficial supporting Matrix42’s European operations.
Skills and Personal Attributes
Excellent communication and interpersonal skills, strong organizational and multitasking abilities, Microsoft Office proficiency, and proven event planning experience represent technical competencies. Professionalism, discretion, and attention to detail protect sensitive information and maintain executive credibility.
Proactive solutions-driven approach, approachable service-oriented personality, flexibility adapting to changing priorities, and team player mentality taking initiative ensure success in this dynamic role.
Age Requirements
No age restrictions apply. Matrix42 evaluates candidates based on administrative expertise and language capabilities.
How to Apply
Visit the official posting at Matrix42 Personio careers portal where complete position details appear.
Prepare your application emphasizing your administrative experience, executive support accomplishments, event planning successes, German and English fluency, and any additional languages.
Apply through Matrix42’s Personio system and monitor communications regarding interview scheduling.
Important Instructions
Fluent German and English are non-negotiable given Frankfurt location and Matrix42’s international operations. Without both languages at professional proficiency, this position won’t be accessible.
The multifaceted nature combining receptionist, office manager, and executive support means comfort switching between varied tasks rather than specialized single-function work.
Frankfurt residency or willingness to relocate is necessary for this on-site position despite flexible work arrangements.
Deadline
No application deadline specified. Matrix42 likely reviews candidates continuously for this executive assistant position.
Additional Career Resources
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Common Questions
What makes this different from typical executive assistant positions?
This role uniquely combines four distinct functions: receptionist greeting visitors, office manager overseeing facilities, management assistant coordinating events and travel, and executive support providing leadership assistance. Most positions focus on one or two areas, but Matrix42 seeks someone managing comprehensive office operations beyond pure executive calendar management, creating variety but also requiring broader skill sets than specialized roles.
Can remote work arrangements apply to a receptionist-focused position?
While Matrix42 offers flexible hours and remote work benefits, the receptionist and office management components require physical presence greeting visitors, managing facilities, and overseeing daily catering. The role likely involves primarily on-site work with flexibility for administrative tasks completed remotely or adjusted scheduling rather than fully remote arrangements typical for pure executive support positions.
What additional languages provide the most advantage?
The posting lists Finnish, Romanian, French, and Spanish as beneficial additional languages beyond mandatory German and English. These likely reflect Matrix42’s European client or employee base. Finnish suggests Nordic business relationships, Romanian indicates Eastern European operations, while French and Spanish cover major European markets. Candidates with any of these languages strengthen applications, particularly if Matrix42’s business involves those regions.
Final Thoughts
Matrix42’s Executive Team Assistant position offers comprehensive administrative opportunity with €52,000-€71,000 annual compensation and exceptional benefits including workations, development days, and customizable perks. The multifaceted responsibilities create engaging work beyond single-function administration.
If you hold a Bachelor’s degree, bring multiple years of administrative or executive assistant experience, possess fluent German and English capabilities, demonstrate strong organizational and communication skills, and can work in Frankfurt, submit your application through Matrix42’s Personio portal emphasizing your multitasking abilities and proactive service orientation.
